All On Board Project Team Update — September 22, 2025

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Meeting Date: Monday, September 22, 2025
Attendees: Christian Burns, Kyle, Ben Danner, Constance (CJ) Baumgartner, Calvin Burns

Highlights & Decisions

Golf Tournament Planning

• The golf tournament is officially scheduled for Friday, November 7, with a 7:30 a.m. tee-off.
• Event Caddy will be used as the registration platform. Sponsorship tiers and details will be finalized shortly.
• Raffle items will include golf clubs, branded merchandise, and accessories. To keep everything organized, a shared tracker for raffle items is being developed.

Student Outreach & Participation

• This year’s boarding trip will include 25 eighth graders and an additional 10 seventh graders.
• Including younger students allows some to experience the program twice and grow into leadership roles.

Marketing & Social Media Strategy

• A stronger, consistent presence across social media platforms (Instagram, Facebook, TikTok, LinkedIn) is being put in place.
• A content schedule will be established to ensure regular posting and community engagement.
• Page administration and content scheduling responsibilities are being assigned so that posts align with upcoming events and sponsorship outreach.

Website Updates

• The website will be updated promptly to reflect the new event date and current sponsorship information.
• These updates are considered high priority so that participants, supporters, and partners have the right information as soon as possible.

Challenges

• Maintaining donor and community engagement year-round has been difficult due to inconsistent posting and visibility.
• A more proactive social media and marketing plan is needed to keep the momentum between large events.

Next Steps & Action Items

TaskResponsible Team Member(s)Notes / DeadlineFinalize sponsorship tiers and update registration linkChristian BurnsASAPDevelop sponsorship one-pager and event flyer; establish content calendarKyleNext weekCollect confirmed raffle items and log them in the raffle tracker Ben Danner & Calvin Burns As soon as tracker is readyGrant administration access to key team members; share final registration link for outreachConstance (CJ) Baumgartner & KyleIn progressCreate and maintain raffle item tracker documentCalvin BurnsSoonMeet again two weeks before the tournament to finalize logistics and raffle detailsAll team membersMid-October

Looking Ahead

We’re excited about the upcoming golf tournament and the opportunity it brings to unify volunteers, supporters, and students. With improved website updates, a strengthened social media plan, and early preparation for raffle items and sponsorships, the team is setting the stage for a successful season. We look forward to sharing more updates as plans progress.

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